6th Annual SAND – WATER – RV EXPO
SATURDAY & SUNDAY, NOVEMBER 18-19, 2017
Lake Havasu State Park, Windsor 4 (on London Bridge Road)
FOR EXHIBITORS — IMPORTANT INFORMATION
VIEW FLOORPLAN New for 2017
EXPO BULK SPACE AVAILABLE FOR AS LOW AS $.28 PER SQUARE FOOT!
EARLY BIRD SPACE RATES NOW IN EFFECT UNTIL AUGUST 21, 2017
(Reserve your space now to receive lowest Early Bird rates and protect seniority space location consideration. Space application and one-third deposit required by August 21, 2017)
EARLY BIRD BULK SPACE RATES(for off-road vehicles, trailers, RVs, trucks, motorcycles, boats, etc.)
Full space (65’ x 90’, 5850 sq. ft.)………………………………………$1,560.00
Half space (65’ x 45’, 2925 sq. ft.)………………………………….…..$ 930.00
Quarter space (32.5’ x 45’, 1463 sq. ft.)…………………………..…..$ 525.00
Preferred Corner (15’ x 15’) – no electrical……………..……………$ 225.00 when available
Non-Corner (15′ x 15′) — no electrical………………………………….$195.00
Additional (15′ x 15′) booths……………………………………………….$120.00 each
NEW FOR 2017 — DEMO BOATS IN-WATER AT THE DOCK
$12.00 per linear foot (length) — reservations for dock space taken on a first-come, first-serve basis.
STANDARD SPACE RATES (apply after August 21, 2017)
Full space (65’ x 90’, 5850 sq. ft.)…………………………….…………$1,770.00
Half space (65’ x 45’, 2925 sq. ft.)………………………………/……..$1,080.00
Quarter space (32.5’ x 45’, 1463 sq. ft.)………………………………..$ 615.00
Standard Booth Rates:
Preferred Corner (15’ x 15’) – no electrical……………………………$ 285.00 when available
Non-Corner (15′ x 15′) — no electrical……………………………………$240.00
Additional (15′ x 15′) booths…………………………………………………$135.00 each
SPACE APPLICATIONS MAY BE MAILED, EMAILED, FAXed or ELECTRONICALLY SUBMITTED
Mailing Address: Media Direction, 31933 Odyssey Drive, Winchester, CA 92596
Phone: (951) 501-0210
FAX: (951) 599-0195
Please Make Deposits and Final Payments Payable to: MEDIA DIRECTION
FINAL SPACE PAYMENTS IN FULL DUE NO LATER THAN OCTOBER 2, 2017
All space costs must be paid in full prior to Expo move-in. In the event an exhibitor wishes to cancel a space reservation, that request must be made (via email or in writing) prior to October 2, 2017 in order to receive a full refund. No refunds of any payments after October 2, 2017.
Payment may be made in cash, check, money order or credit card (PayPal) — you do not have to have a PayPal account to utilize the online/website payment option, all major credit cards accepted by PayPal. We do not accept credit card payments by phone for your security.
EXHIBITORS PLEASE NOTE:
THE ENTIRE EXPO will be contained within the boundries of the Windsor 4 venue (same as 2016). Therefore, available exhibitor space is limited. The adjacent Windsor 3 Lot will only be used for over-flow public parking. The Windsor 3 Lot launch ramp and courtesy docks will be used for in-water boat demos (courtesy shuttles will be in operation).
The Sand-Water-RV Expo is a rain or shine event — no postponements or cancellations for inclement weather
Brought to you by Media Direction – producer of the Lake Havasu Boat Show (Media Direction has successfully been involved in the advertising/marketing/ public relations and event/entertainment production business for 38years. Experienced in media buying, PR, advertising, event promotion/organization and all forms of social media).
1. What kind of Expo is this?
This is a sixth-year consumer event, intended to generate sales opportunities for manufacturers, retail dealers, and booth vendors offering related accessory products and services to the outdoor powersports recreation industry (off-road vehicles, side-by-sides, motorcycles, trucks, RVs, travel trailers, and boats) as well as kayaks, paddleboards, golf cars, mobility scooters, camping equipment, fishing gear, and bicycles. NEW and USED product for sale welcomed.
2. What is the venue like?
Lake Havasu State Park is a much sought-after outdoor special event facility hosting such successful events as the annual Bluegrass Festival, Rock-A-Billy Concerts, major fishing tournaments and the annual Lake Havasu Boat Show. Just a few months ago, Lake Havasu State Park, Windsor 4 completed its renovation and expansion with a new 6-lane concrete launch ramp with docks, a new 200,000 square foot second asphalt parking lot to complement the existing 250,000 square foot parking lot, more than 100,000 square feet of beautifully maintained greenbelt, a large landscaped park area with trees, concrete walks and crushed rock, and over 300 yards of newly renovated white-sand beach at the shoreline of Lake Havasu. There is also a second white-sand beach over 600-feet wide located along the northwest shoreline of the London Bridge Channel. This beach is available for boaters to visit the Expo by water…just beach your boat and walk into the Expo. The entire Windsor 4 facility is completely fenced for added security and there are two separate easy access entrances to accommodate large vehicles and trailers. The facility also has an adjoining RV/campsite area operated by the State.
3. Who attends, from what markets and how many?
The Expo is for everyone who enjoys outdoor recreation, especially the motorized variety. The Expo primarily pulls an audience from the over 250,000 people living and visiting in Lake Havasu City, Parker, Kingman, Yuma, Bullhead City, Laughlin and Indio plus portions of Riverside/San Bernardino, Las Vegas and Phoenix. Expected total paid attendance for the two-days will be 6,000+.
4. How will the Expo be advertised?
It is anticipated that the Expo will draw an audience from as far as Las Vegas to the north, Phoenix to the east, Yuma to the south and Southern California to the west. Consumer demographics will target those fitting the profile of active, outdoor recreation minded individuals and families with generous disposal incomes who are interested in and/or already involved with offroad, RV and boating lifestyle. Advertising mediums to include: Internet, banner ads on popular special interest Forums, email blasts to targeted demographic lists, social media (Facebook and Instagram), regional newspapers, print ads in special interest publications, highway signage, massive radio campaign and public relations.
IF YOU ARE PLANNING TO STAY IN A MOTORHOME, RV OR TRAILER, LAKE HAVASU STATE PARK HAS AN EXCELLENT ON-SITE CAMPGROUND (within short walking distance of the Expo). If you’d like to make a campsite reservation, please call 928-855-2784 or 520-586-2283. Online reservations are available at (copy and paste link into browser): https://azstateparks.itinio.com/lakehavasu/
NEED A SOURCE FOR BRANDING, ADVERTISING AND MARKETING PRODUCTS? CONTACT HOOKYOURBRAND.COM. This is your one-stop source for virtually all your branding, advertising and marketing needs, and they’re local in Lake Havasu City. They can provide you with all types of promotional products and merchandise at competitive prices: wearing apparel (custom t-shirts, sweatshirts, hoodies, hats, beanies, visors, etc.), adhesive products (stickers, decals, bumper stickers, hang tags, etc.), display products (canopies, tents, feather flags, trade show booths, etc.), labeled bottle water, office products, drinkware (mugs, S/S water bottles, coasters, koozies, etc.), signage (banners, all-weather posters, aluminum signs, etc.), automotive products (license plate frames, keychains, etc.). Go to their website: http://www.hookyourbrand.com to view their complete line of products and services. Contact 928-362-2122 or email email@example.com
LOOKING TO RENT A BOOTH OR EQUIPMENT? Contact Curtiss at COOL RIVER PARTY RENTALS, Lake Havasu City based, serving all of Mohave County, call 928-412-2231. Standard Booth Package: EZ-Up shade, (1) 8′ table and (2) chairs only $75.00 including delivery and pick-up plus tax. Additional tables $8 each, additional chairs $1 each, chill tubs $4 each and mister system $50. Generators, tenting, linens, lighting, etc. also available.
2017 SAND – WATER – RV EXPO EXHIBITOR RULES and POLICIES
Show Hours: Open to the public (rain or shine)
Saturday, November 18, 2017 — 9am to 5pm
Sunday, November 19, 2017 — 9am to 3pm
Admission: Adults $5.00, children 6 & under free, parking is free
Move-in: Friday, November 17, 7:30am to 6pm and Saturday, November 18, 7:30am to 8:30am.
Move-out: Sunday, November 19 after 3:00pm, Monday, November 20 from 8am to noon, all exhibit material must be removed by noon, November 20.
Security will be present from Friday, November 17 at 7:30am through Monday, November 20, at noon.
All bulk space exhibits and booths must be attended/manned during all show hours.
There is no electrical power on-site. Portable generators are permitted only with permission of show management and conforming to local fire department standards. Portable generators must be equipped with a means of expelling exhaust in such a way as to avoid CO contamination to show guests and other exhibitors.
No Spikes Allowed to Anchor Tents or EZ-Ups on Asphalt: We have just been informed by the Arizona Park Service that exhibitors will not be allowed to use spikes driven into the asphalt to anchor tents or EZ-Ups. If this is a problem, please notify show management for possible re-location to the adjacent grass area.
Bulk exhibitors and booth vendors are responsible for their own move-in and move-out. Boat Show management does not offer storage.
Bulk exhibitors and booth vendors are responsible for bringing their own display equipment (i.e. tables, chairs, EZ-Ups, stairs, backdrops, signage, etc.)
Boat Show staff will have forklifts on-site to assist with heavy loading and unloading of display items and moving vehicles/boats/trailers into final position. Boat Show staff will not be available to off-load exhibitor boats from their trailers. If an exhibitor wishes to display boats off trailers, they are responsible for that activity. Private crane rental services are available in the immediate area to provide that service.
All exhibitors are required to abide by all local regulations pertaining to licenses and permits. In addition, all exhibitors must have minimum general business liability insurance coverage of $1,000,000. Any accident or injury occurring within the assigned bulk or booth space is solely the responsibility of the exhibitor.
Exhibitors must confine any promotion or solicitation within the perimeter of their assigned space. Excessively large or misleading signage or loud audio creating a conflict with other exhibitors in the Expo is prohibited and must be removed or stopped at the direction of Expo management.
No outside alcoholic beverages or glass containers are allowed at the Expo. Food, beverage and beer will be available for sale on-site during regular show hours.
All exhibitors are urged to exercise care and caution when leaving displays/merchandise unattended (overnight). Unexpected changes in weather may occur suddenly. It is strongly recommended that free standing tents, E-Z Ups and other coverings be taken down or secured with heavy weights. Expo management is not responsible for weather related damage. This is an all-outdoor Expo.
All exhibitors must wear official Expo badges issued by show management during show hours. Badges may be ordered prior to November 8, 2017 and picked up at the on-site Expo office starting Friday, November 17 at 1pm. Please use the online link at the top of this page to order exhibitor badges. Booth spaces are allowed up to 6 free exhibitor badges. Bulk spaces are allowed up to 8 free exhibitor badges. Additional badges are available for $2.00 each. Extra badges may also be issued on site at the Expo office if needed. Badges will only be issued to registered Expo exhibitors and media/press.
Guidelines for “Manufacturer” Exhibitors
Manufacturers may only display “for sale” products (new or previously owned) which they manufacture or have in inventory. No private party products “for sale” allowed in the exhibitor display area. If a manufacturer wishes to exhibit, first consideration will be given to the Lake Havasu City based authorized dealer representing that product brand if one exists. If the local authorized dealer elects not to exhibit that brand, or a dealer for that brand does not exist in Lake Havasu City, the manufacturer may seek other representation at the Expo by a Lake Havasu based retail business as long as it does not violate or conflict with any existing exclusive territory agreements between a Havasu based dealer and that manufacturer/brand. Manufacturers that sell factory-direct (without retail dealers) are welcome to exhibit. Duplication of brands “for sale” will be avoided wherever possible. In order for a manufacturer to make a sale at the Sand – Water – RV Expo (state of origin and local regulations pertain), a valid Lake Havasu City business license must be in force (a temporary business license is available from local City offices, see below for more info). If a manufacturer does not have an Arizona DMV RV/trailer license, the RV or trailer must be plainly marked, “For Display Purposes Only” (a temporary DMV/RV/trailer license is available from local City offices, see below for more info). It is imperative that a manufacturer list all products it intends to offer for sale or display at the Expo on the original space application. Products not listed on the space application may be denied display/for sale privileges at the Expo. Show management reserves the right to deny exhibiting privileges to any manufacturer (Lake Havasu City based or not) who in the judgment of show management is conducting itself in a manner that presents unfair competition to others in the show.
Guidelines for “Retail Dealer” Exhibitors
Lake Havasu City retailer dealers and/or manufacturers will be given first opportunity to exhibit (commitment deadline is August 20, 2017). Duplication of brands “for sale” will be avoided wherever possible. An exhibitor may, however, display product of a duplicate brand “not for sale” in order to show specific products and services (accessories, rigging, installation, etc.) it offers to the public “for sale.” Dealers may only display “for sale” products (new and previously owned) where they have an existing “dealer agreement” with that specific manufacturer and/or product in inventory listed “for sale” under a consignment agreement. Displayed “for sale” products may only be sold through that dealer. Private party products “for sale” without a consignment agreement with a dealer is prohibited. A dealer must have a valid Lake Havasu City business license in force (a temporary business license is available from local City offices, see below for more info). If a dealer does not have an Arizona DMV RV/trailer license, the RV or trailer must be plainly marked, “For Display Purposes Only” (a temporary DMV/RV/trailer license is available from local City offices, see below for more info). ). It is imperative that a dealer list all products it intends to offer for sale or display at the Expo on the original space application. Products not listed on the space application may be denied display/for sale privileges at the Expo. Show management reserves the right to deny exhibiting privileges to any dealer (Lake Havasu City based or not) who in the judgment of show management is conducting itself in a manner that presents unfair competition to others in the show.
Guidelines for Vendors/Booth Exhibitors
Vendors/booth exhibitors selling name brand merchandise must have a distributor agreement in place with the manufacturer of that product. There shall be no duplicate name brand products “for sale” at the boat show unless the manufacturer does not have a policy of exclusive territories. Lake Havasu City based vendors/booth exhibitors will be given the first opportunity to exhibit (commitment deadline is August 31, 2016). All sales at the Expo must be through the vendor/booth exhibitor, and a valid Lake Havasu City business license must be in force (a temporary business license is available from local City offices, see below for more info). ). It is imperative that a vendor list all products it intends to offer for sale or display at the Expo on the original space application. Products not listed on the space application may be denied display/for sale privileges at the Expo. Show management reserves the right to deny exhibiting privileges to any vendor/booth exhibitor (Lake Havasu City based or not) who in the judgment of show management is conducting itself in a manner that presents unfair competition to others in the show.
TEMPORARY LAKE HAVASU CITY BUSINESS LICENSE:
All boat show exhibitors are required to have a current Lake Havasu City business license if they intend to make sales to the public during the boat show. For non-Lake Havasu City exhibitors, a temporary City business license application is available online at www.lhcaz.gov (click on “forms/applications/permits” – scroll down to, “tax & business” – click on “temporary/special event”), or you may call direct to the Business License department at (928) 453-4153 to apply. The cost of a temporary Lake Havasu City business license is $10 per day. Here is the link for the temporary business license form — http://www.sandandwaterexpo.com/wp-content/uploads/2012/05/businessLicenseApplicationTemporarySpecialEvents.pdf
If sales are made at the boat show, exhibitors will also need an Arizona Resale (sales tax) License. This can also be applied for online at www.az.dor.gov — The cost of a Resale License for the State of Arizona is $17.00 (one-time charge).
Please call Sand – Water – RV Expo management (951) 501-0210 or email firstname.lastname@example.org for additional questions or clarifications. FAX (951) 599-0195.